Advanced Range Detection

Aaron Blood over at XL-Logic has some interesting challenges. One of them caught my eye, and here’s my stab at it.

It’s the ‘Advanced Range Detection‘.

What Aaron has to say:

I want to process the above range (Table 1) with a macro so all the text is highlighted. Easy enough right?

So I create a macro to find the text cells and change the background color to green.

The problem is, in Table 2 above, I want the green background applied to the entire sentenceu or at least just the cells the that the sentence carries into. The challenge is to create a macro that can do the highlighting so it appears like Table 3 below. Good Luck!

You can download the file here.

Here’s what my code produces:

Note: I wrote and tested the code in Excel 2003. It should work ok in 2000 and XP, but I’m not sure about the way those two versions handle the pixel count at the left of each cell, so the end result may vary from the image. However, there’s a TOLERANCE constant that may be adjusted, as well as a version specific function that can be modified to account for the difference between them.

Have any comments on the code ? improvements ? other ways to attack this problem ? I’d like to hear them. For example, I showed the file to Stephen Bullen to ask him about one thing, and he suggested a different approach using a userform and a label (which produces a slight different result on the measure of the string… not sure why though…), but avoids all the API calls that my code uses.

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7 thoughts on “Advanced Range Detection

  1. I was about to suggest GetTextExtentPoint32 but it appears you’re already using it.

    I dont think you’re going to get an elegant solution to this one.

    The only other way I can think of right now would be to save the column width, “autofit” the column, save the new width then restore.

    PS. appears your link is relative – needs to have the http bit at the beginning.
    link to download

  2. All these different text elements are inconsistent. Since the charting object model has no .width and .height property on many of a chart’s text elements, I’ve tried various approaches that put the text into some container, including a plain text box, a worksheet cell, a textbox on a user form, and then measure the container. None of the methods are particularly close.

    The best technique is Andy Pope’s: Move the text element all the way to the right of the chart (chart.charttitle.left = chart.chartarea.width), then subtract its new .left position (and the .left property of the chartarea) from the chartarea.width. Same approach for the height of the text element.

    This hardly helps with the problem at hand, though.

  3. This is what I came up with when I saw Aaron’s challenge eariler this year.
    It uses a similar approach to that which Stephen suggested. A textbox on the worksheet rather than a userform and label.

    Sub AdvancedRangeDetection()

    Dim shpTester As Shape

    Application.ScreenUpdating = False
    Set shpTester = ActiveSheet.Shapes.AddTextbox(msoTextOrientationHorizontal, 1, 1, 2, 2)

    ‘ HiliteTable Range(“B5:J19?), shpTester
    HiliteTable Range(“A1:G23?), shpTester

    shpTester.Delete
    Set shpTester = Nothing
    Application.ScreenUpdating = True

    End Sub

    Sub HiliteTable(rngTable As Range, Tester As Shape)
    Dim rngTemp As Range
    For Each rngTemp In rngTable
    If rngTemp.Text “” Then
    With Tester
    .Left = rngTemp.Left
    .Top = rngTemp.Top
    .Width = rngTable.Width
    With .TextFrame
    .MarginBottom = 0
    .MarginLeft = 0
    .MarginRight = 0
    .MarginTop = 0
    With .Characters
    With .Font
    .Name = rngTemp.Font.Name
    .Size = rngTemp.Font.Size
    .Bold = rngTemp.Font.Bold
    .Italic = rngTemp.Font.Italic
    End With
    .Text = rngTemp.Text
    End With
    .AutoSize = True
    .AutoSize = False
    End With
    .Height = rngTemp.Height – 1
    Range(.TopLeftCell.Address & “:” & .BottomRightCell.Address).Interior.ColorIndex = 4
    End With
    End If
    Next
    End Sub

  4. I was not aware of Andy’s routine but I also have macros to format adjacent cells, both using the column auto width and textbox. My textbox method looks similar to Andy’s, though it also caters for mixed font formats in differenct characters, cell indents (roughly!), and wrapped/shrink. It doesn’t cater for cell padding which appears to vary between versions.

    Following is a simplified version to format a “Selection” using textbox method. Normally would give user various options, such as clear / not clear existing Fills. It only formats text cells. Does not format non empty adjacent cells (‘cos text won’t run into these).

    Option Explicit

    Sub FillLongText()
    Dim bMixed As Boolean
    Dim c As Long, i As Long
    Dim wd As Single
    Dim w As Single
    Dim idntSpace As Single
    Dim vA(0 To 8)
    Dim rng As Range, cel As Range
    Dim tb As Shape
    Dim sty As Font

    Set rng = Selection

    ‘reset colour of all cells that are #36
    ‘normally a separate user request to do this
    For Each cel In Selection
    If cel.Interior.ColorIndex = 36 Then
    cel.Interior.ColorIndex = xlNone
    End If
    Next

    On Error Resume Next
    ‘text cells only
    Set rng = rng.SpecialCells(xlCellTypeConstants, 2)
    On Error GoTo 0
    If rng Is Nothing Then Exit Sub

    Set tb = ActiveSheet.Shapes.AddTextbox(1, 10#, 10#, 10#, 50#)

    tb.Visible = False
    tb.Line.Weight = 0#
    With tb.TextFrame
    .AutoSize = True ” important
    .AutoMargins = False
    .MarginLeft = 0#
    .MarginRight = 0#
    End With

    Set sty = ActiveWorkbook.Styles(“Normal”).Font
    With tb.TextFrame
    .Characters.Text = “11111111111111111111111?
    .Characters.Font.Name = sty.Name
    .Characters.Font.Size = sty.Size
    .Characters.Font.FontStyle = “Regular”
    End With
    “approx’ way to get width of a single indent
    “(must be better way!)
    idntSpace = (tb.Width / 15)

    For Each cel In rng
    c = 0
    With cel
    vA(0) = CStr(.Value)
    With .Font
    vA(1) = .Name
    vA(2) = .Size
    vA(3) = .Bold
    vA(4) = .Superscript
    vA(5) = .Subscript
    vA(6) = .Italic
    End With
    vA(7) = .IndentLevel * idntSpace

    ” if following true will only format this cell
    vA(8) = .WrapText Or .ShrinkToFit Or Len(cel(1, 2))
    End With

    If Len(vA(0)) = 0 Then
    c = 0
    ElseIf vA(8) Then
    c = 1
    Else

    With tb.TextFrame.Characters.Font
    .Name = vA(1)
    .Size = vA(2)
    .Bold = vA(3)
    .Italic = vA(6)
    .Superscript = vA(4)
    .Subscript = vA(5)
    End With
    tb.TextFrame.Characters.Text = vA(0)

    bMixed = False
    For i = 1 To 6
    If IsNull(vA(i)) Then bMixed = True
    Next

    If bMixed Then
    ‘if any Mixed font formats set each character
    For i = 1 To Len(vA(0))
    With tb.TextFrame.Characters(i, 1).Font
    .Name = cel.Characters(i, 1).Font.Name
    .Size = cel.Characters(i, 1).Font.Size
    .Bold = cel.Characters(i, 1).Font.Bold
    .Italic = cel.Characters(i, 1).Font.Italic
    .Superscript = _
    cel.Characters(i, 1).Font.Superscript
    .Subscript = cel.Characters(i, 1).Font.Subscript
    End With
    Next
    End If

    wd = tb.Width + vA(7)

    w = cel.Width
    c = 1
    Do While w

  5. Theare appears to be a limit on the amount of code that can be posted! Here’s the rest:

    But first
    Dim vA(0 To smily
    should read
    dim vA(zero to eight)

    wd = tb.Width + vA(7)

    w = cel.Width
    c = 1
    Do While w

  6. must be a problem with the lessEqual sign causing termination of post. If following does not reach
    “End Sub” I give up!

    Do While w lessEqual wd
    c = c + 1
    If Len(cel(1, c)) Then
    ”something already in this cell
    c = c – 1
    Exit Do
    Else
    w = w + cel(1, c).Width
    End If
    Loop

    End If

    If c Then cel.Resize(1, c).Interior.ColorIndex = 36

    Next

    tb.Delete
    Set tb = Nothing

    End Sub

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